Administrative Assistant / Legal Secretary

I.S. Law Firm is looking for an administrative assistant to assist attorneys and paralegals with answering phones, coordinating meetings, managing files, and communicating with clients.

Primary Responsibilities Include:

  • Provide administrative assistance to attorneys and paralegals;
  • Answer phones, transfer calls and take messages;
  • Manage schedules, including trial dates, hearings, deadlines;
  • Coordinate appointments and meetings;
  • Greet and communicate with clients and visitors;
  • Communicate with clients and other offices to obtain and exchange information and documentation;
  • Photocopy, scan, print, organize, tab and mail various documents for attorneys and paralegals;
  • Track office supply inventory and place supply orders;
  • Monitor status of pending tasks, provide follow up and keep attorneys and paralegals informed and updated;
  • Maintain electronic case management system, including creating files and billing clients;
  • Train attorneys and paralegals in the use of all office systems, including case management system, phone system, etc.;
  • Facilitate communication between clients, attorneys, and paralegals;
  • Organize and store paper files, documents and electronic files;
  • Manage and mail invoices and payments;
  • Plan events and order promotional materials and supplies for the firm;
  • Prepare legal correspondence as needed.



  • Ability to multitask and meet changing deadlines;
  • Managing and prioritizing tasks;
  • Working knowledge of email, scheduling, spreadsheets;
  • Excellent oral and written communication skills;
  • Great attention to detail and high level of accuracy;
  • Highly organized;
  • Strong ability to work as part of a team;
  • Strong work ethic.



  • At least 12 months of administrative experience;
  • College degree preferred;
  • Foreign language proficiency preferred.


To apply, please send your resume in PDF to [email protected]. Please include information about your hobbies and social activities in your resume or cover letter.