Hiring Administrative Assistant / Legal Secretary

Administrative Assistant / Legal SecretaryI.S. Law Firm is looking for an administrative assistant to assist attorneys and paralegals with answering phones, coordinating meetings, managing files, and communicating with clients.Primary Responsibilities Include:

• Provide administrative assistance to attorneys and paralegals;

• Answer phones, transfer calls and take messages;

• Manage schedules, including trial dates, hearings, deadlines;

• Coordinate appointments and meetings;

• Greet and communicate with clients and visitors;

• Communicate with clients and other offices to obtain and exchange information and documentation;

• Photocopy, scan, print, organize, tab and mail various documents for attorneys and paralegals;

• Track office supply inventory and place supply orders;

• Monitor status of pending tasks, provide follow up and keep attorneys and paralegals informed and updated;

• Maintain electronic case management system, including creating files and billing clients;

• Train attorneys and paralegals in the use of all office systems, including case management system, phone system, etc.;

• Facilitate communication between clients, attorneys, and paralegals;

• Organize and store paper files, documents and electronic files;

• Manage and mail invoices and payments;

• Plan events and order promotional materials and supplies for the firm;

• Prepare legal correspondence as needed.

Skills:

• Ability to multitask and meet changing deadlines;

• Managing and prioritizing tasks;

• Working knowledge of email, scheduling, spreadsheets;

• Excellent oral and written communication skills;

• Great attention to detail and high level of accuracy;

• Highly organized;

• Strong ability to work as part of a team;

• Strong work ethic.

Requirements:

• At least 12 months of administrative experience;

• College degree preferred;

• Foreign language proficiency preferred.

To apply, please send your resume in PDF to zmoore@islawfirm.com. Please include information about your hobbies and social activities in your resume or cover letter.